Owner Information > Owner Information Changes
To better serve
our business associates, Southern Pacific Exploration
Company maintains a staff to specifically address status
changes, transfers of interest and other issues of
concern. Notices of address change and interest transfers
are frequently received at the company headquarters.
Transfers of interest are logged and analyzed for appropriate
documentation before we can implement the transfer
in our system. Typically address changes are effective
within 14 days after we receive written notice. Due
to the volume of changes and transfers, the time required
for title and account analysis and because this information
is then conveyed to our accounts disbursing agents;
it could take 30-90 days before our owners receive
confirmation from the company. We apologize for this
unavoidable delay.
Listed below are some common situations that result
in either a change of ownership, or a change to owner
status. The right column describes the document(s)
required to effect the change. (There may be some differences
in the requirements due to laws in particular jurisdictions.) All
changes must be submitted in writing to:
Southern Pacific Exploration
Company
Attn: Division Orders
14081 Memorial Drive, Ste. 2212
Houston
, TX 77079
Should you require additional information, please
contact Owner Relations at admin@spxco.com or
fax questions to our Inquiry Line at (877) GAS-NATION.
You will be prompted to leave your name (and spelling),
telephone number and owner number (if available), and
our staff will return your call - usually by the next
business day.
SITUATION |
A
COPY OF THE FOLLOWING
DOCUMENTATION IS REQUIRED |
ADDRESS OR BANK CHANGE |
Submit change request
in writing with your signature |
NAME CHANGES
An individual's name changes due to marriage,
divorce, etc. |
Marriage Certificate,
Divorce Decree reinstating maiden name or other
document affecting name change |
Company or corporation
changes its name |
Certificate of Name
Change including Tax ID |
Company or corporation's
name changes due to a merger |
Certificate of Merger
including Tax ID |
Appointment of Attorney-In-Fact |
Copy of Power of
Attorney |
SALE OF AN INTEREST |
Conveyance filed
of record in the county/ parish in which the
property is located. |
OWNERSHIP CHANGE
DUE TO DIVORCE |
Complete Divorce
Decree including Settlement Agreement, recorded
conveyances (if appropriate) |
TRUSTS/PARTNERSHIPS:
Trust or Partnership is created |
Trust or Partnership
Agreement and, if appropriate, recorded document
conveying the interest in a property to a Trust
or Partnership |
Trust or Partnership
is terminated |
Dissolution of Trust
or Partnership and, if appropriate, recorded
conveyances to beneficiary |
Changes in Trustee |
Instrument whereby
the successor trustee was Appointed |
JOINT TENANCY AND
ONE DIES |
Death Certificate
of Joint Tenant |
ESTATE PROCEEDINGS:
Owner died with a Will (testate) and
probate proceedings are to be conducted in the
state where the property is located |
Death Certificate
Order Admitting Will to Probate
Letters Testamentary
Last Will and Testament
Evidence debts and taxes have been paid
Final Decree of Distribution or Judgment of Possession |
Owner died with a
Will (testate) and probate proceedings are to
be conducted in a state other than the state
where the property is located |
Death Certificate
Last Will and Testament
Letters Testamentary
Order Admitting Will To Probate
Final Decree of Distribution or Judgment of Possession
Evidence debts and taxes have been paid
Documentation of ancillary probate proceedings opened in all affected
states or Affidavit of Heirship |
Owner died without
a Will (intestate)
(Laws of Descent and Distribution will apply
as relevant) |
Death Certificate
Letters of Administration
Affidavit of Heirship
Evidence debts and taxes have been paid
Life Tenant's Death Certificate
Names and addresses of remaindermen |
BANKRUPTCY:
Chapter 11 |
Plan of Reorganization
Order Confirming the Plan of Reorganization |
Chapter 7 |
Recorded conveyance
(as appropriate)
Order Naming Trustee of Bankruptcy Estate |
• All payees are required to provide
a social security, or tax identification number or
Federal Law requires tax witholding.
• All changes of ownership must
be filed of record with the operator and management joint venturer and may require filing in the oil and gas records in the County/Parish where the
property is located.
• Laws of agency may preclude us from
providing forms for conveying real property interests.
However, you may contact an attorney, Legal
Aid Society, or your local Bar Association for assistance
in handling these matters.
• Address changes cannot be handled
by telephone. A written request is required.
• Retain your check details for
future reference.
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